Last updated: 26 September 2026
Summary
- We do not set cookies and do not use analytics, advertising or social media trackers.
- Our web server keeps standard access logs for about 14 days for security and reliability.
- If you use the contact form, we store your message and contact details to reply, for up to 12 months.
- Saved words and your cookie choices are stored only in your own browser.
Who we are
This policy covers the website at vocabularybase.com, run by the operator of VocabularyBase (“we”, “us”). You can reach us through our contact form by choosing the subject “Privacy request”.
What we collect and why
Server logs
Like almost every website, our web server records each request it receives: your IP address, the date and time, the page requested, the referring page, your browser’s user-agent string and the response status. We use these logs only to keep the site secure and working, for example to investigate errors or block abusive traffic. They are rotated daily and deleted after about 14 days.
Contact form messages
If you send a message, we store your name, email address, chosen subject, message and the time you agreed to this policy. We use them only to read and reply to your message and to keep a record of corrections and privacy requests. Your IP address is used briefly in memory to limit repeated submissions and is not saved with your message. Messages are deleted automatically 12 months after they are received.
Information stored in your browser
When you save a word, its identifier is stored in your browser’s local storage under the key vb-saved-v1. Your cookie choices are stored under vb-consent-v1. This information stays on your device, is never sent to us and can be removed at any time by clearing your browser’s site data or by using “Clear saved words” on My words.
What we do not collect
- We do not offer accounts, logins or newsletters.
- We do not use analytics tools, advertising networks, social media plugins or embedded third-party content.
- Text you type into the quiz maker, the Frayer model or the “Make it your own” boxes stays on the page and is never uploaded.
- Practice scores and quiz answers are kept in page memory only and disappear when you leave the page.
Listening to words
The Listen button uses your browser’s built-in speech feature. The words are spoken by your device, not by our server, and your browser or operating system decides how speech is processed. We receive nothing from it.
How we store and protect information
The site is served only over encrypted HTTPS connections. Contact messages and server logs are stored on our own server, which only the site operator can access. We apply a strict content security policy, so pages cannot load scripts or send data to other websites.
Third-party services
Our server is provided by a hosting company, which processes network traffic and stored data as part of providing that service. Our security certificate is issued by Let’s Encrypt, which receives no information about visitors. We do not sell, rent or share personal data with anyone else, and we use no other third-party services.
How long we keep information
- Server logs: about 14 days.
- Contact messages: up to 12 months, then deleted automatically.
- Browser storage: until you clear it; it never reaches us.
Your choices and rights
Depending on where you live, you may have the right to ask what personal information we hold about you, to have it corrected or deleted, to object to or restrict how it is used, or to receive a copy of it. Because we hold so little, most requests can be answered quickly.
To make a request, use the contact form and choose “Privacy request”. Please tell us the email address you used when you contacted us so we can find your message. You may also have the right to complain to your local data protection authority.
Children
Many of our visitors are students. The site can be used without giving any personal information. We do not knowingly collect personal information from children through the contact form; if you are under 13, please ask a parent, guardian or teacher to contact us for you.
Cookies
We currently set no cookies. See our cookie policy for what is stored in your browser and how to change your cookie settings.
Changes to this policy
If we change how we handle information, for example by adding analytics, we will update this policy and the date at the top before the change takes effect.